The Swim Meet Revolution: How Steele Creek Swim Redefined Competition and Community
Executive Summary:
Swim meets should be more than just a competition—they should be an engaging, stress-free experience for swimmers, parents, and volunteers alike. For Steele Creek Swim, managing meets used to mean hours of paperwork, manual data entry, and logistical headaches. That all changed when they adopted Swimmingly. By leveraging a mobile-first, paperless system, Steele Creek Swim now runs efficient, engaging, and volunteer-friendly meets that keep swimmers motivated and families connected.
Key Results
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2+ Hours saved on post-meet administrative work
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90+ swimmers tracking progress instantly in real-time
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100% volunteer participation using just smartphones
About Daniel Munns and Steele Creek Swim
Steele Creek Swim is a growing youth swim program based in Charlotte, North Carolina. Founded by Daniel Munns, the program was designed for swimmers who wanted to continue their development outside of summer league but without the overwhelming commitment of year-round teams. With nearly 90 swimmers, ages 5-18, Steele Creek Swim needed a streamlined way to manage meets while keeping parents and volunteers engaged.
The Challenge: Meet Operations Management
Before Swimmingly, Daniel and his team relied on outdated methods—stopwatches, paper records, and hours of manual data entry. Sharing meet results with parents required additional time and effort, delaying access to crucial performance data. Even with experience using traditional software like Hy-Tek, Daniel found the process cumbersome, requiring multiple file transfers, volunteer coordination challenges, and an inefficient system for tracking swimmer progress.
Meet operations were taking valuable time away from coaching and swimmer development, leaving Daniel searching for a better, smarter, and more efficient way to run meets.
“In the fall, we were collecting soggy papers, deciphering handwriting, and manually inputting and sharing results. Now, it’s all right there, accessible in real-time.”
The Solution: A Mobile-First Meet Management System
Swimmingly provided the all-in-one meet management solution that Steele Creek Swim needed. By eliminating the need for paper records, manual data entry, and expensive timing equipment, the platform revolutionized how meets were run. Instead of juggling spreadsheets and struggling with volunteer coordination, Daniel and his team could now manage everything seamlessly from the Swimmingly platform.
With mobile-based timing, volunteers no longer needed training or experience—anyone with a smartphone could step in and contribute, making it easier than ever to fill crucial meet roles. The system automatically recorded race times and results, removing the need for manual entry and reducing the likelihood of errors. This saved hours of administrative work while ensuring instant access to accurate results.
Beyond meet operations, Swimmingly provided a real-time connection between teams, swimmers, and parents. Instead of waiting for results to be compiled, families could see instant updates, tracking swimmer progress effortlessly. The platform also allowed Steele Creek Swim to easily organize meets, manage heat sheets, and ensure a smooth flow from start to finish.
With the resources and support the Swimmingly team provided, Steele Creek Swim transitioned seamlessly to the platform. From onboarding to meet-day execution, the process was intuitive and simple, making Swimmingly the perfect modern solution for swim meet management.
“I booked a call, and once I understood how it worked, I thought, this is the answer I didn’t even know I was looking for. I see no reason why every league shouldn’t be using this. It’s just a better experience for everyone.”
The Results: Faster Meets, Engaged Families, and a Standout Program
The impact of Swimmingly was immediate. What once took hours of administrative work was now completed instantly, freeing Daniel from the burden of manually compiling and sharing results. Instead of long nights spent entering data, everything was available with just a few taps on his device. Volunteers adapted seamlessly, and meet operations became more efficient than ever. Participation skyrocketed, as parents who had once hesitated to volunteer now actively contributed to the meet experience.
Beyond efficiency, Swimmingly transformed the way families engaged with swim meets. No longer did parents have to wait for printed results or manually track their child’s progress—every time drop, personal best, and milestone was accessible instantly. This real-time tracking fostered excitement, motivation, and a deeper connection between families and the sport. Swimmers could immediately see their progress, reinforcing their hard work and dedication, while parents became more invested in their child's development.
Key improvements included:
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Instant results, eliminating manual entry and significantly reducing administrative work.
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100% volunteer participation, thanks to an intuitive and mobile-friendly system.
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A stronger swim community, where parents and swimmers could actively engage, track progress, and celebrate achievements together.
Daniel believes that Swimmingly isn’t just a tool—it’s a game-changer for swim teams. His advice to other programs considering the switch?
“Just dive in. It’s not like other software—it’s easy to use, and it benefits the entire team, not just the coaches. Parents love it, swimmers love it, and it makes running meets so much simpler.”
The Future of Swim Meets Starts Here
Steele Creek Swim’s success with Swimmingly is proof that meet management doesn’t have to be a burden. Whether you’re looking to save time, increase volunteer engagement, or provide a better experience for swimmers and families, Swimmingly is the ultimate solution.
If your swim team is looking to streamline meet management, engage swimmers, and simplify volunteer roles, Swimmingly is the perfect solution.
Swim Meets, Made Simple
📧 Questions? Email team@swimmingly.app
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