Click the image to download a PDF of this blog post!
The Dos
1. Do Be Organized
Keep track of all the necessary details, such as schedules, rosters, registration forms, and meet results. Use tools like spreadsheets, calendars, and online management systems to keep everything in order.
2. Do Communicate Regularly
Communicate regularly with team members and parents. Keep everyone informed about upcoming meets, practice schedules, and any changes or updates. Make sure to answer any questions or concerns promptly and professionally.
3. Do Work Closely with Other Team Members
Work closely with coaches, officials, and other team administrators. Collaborate with them to ensure that everyone is on the same page and that meets run smoothly.
"The competition happens in the water between swimmers, the cooperation happens on the pool deck between parents and volunteers."
4. Do Provide Support
Provide support to swimmers and their families. Help them navigate the registration process, answer their questions about meet rules and regulations, and provide guidance and encouragement when needed.
5. Do Keep Safety in Mind at all Times
Make sure that all equipment is functioning properly, that swimmers are properly trained and supervised, and that all necessary safety measures are in place.
The Don'ts
1. Don't Take on Too Much
As a parent rep, you may be eager to make a positive impact, but make sure that you don't take on more than you can handle. Delegate tasks where possible and prioritize your responsibilities.
2. Don't Be Disorganized
Failing to keep track of schedules, rosters, and other details can lead to confusion and missed deadlines. Make sure that you have a system in place to stay organized.
3. Don't Over-Communicate or Under-Communicate
Find the right balance when it comes to communication. Too many messages can be overwhelming, but too few can lead to confusion or missed information.
4. Don't Make Assumptions
Always verify information before acting on it. If you're not sure about something, ask questions or seek guidance from coaches or other team administrators.
5. Don't Neglect Safety
Make sure that all safety protocols are being followed and that swimmers are properly supervised at all times. Don't assume that someone else is taking care of safety measures.