Train Volunteers in Minutes and Run Smoother Swim Meets with Swimmingly

Struggling to Find Enough Volunteers? There’s a Better Way

If you’ve ever scrambled to fill volunteer slots before a swim meet, you’re not alone. Between timers, officials, scorers, bullpen workers, and runners, it can feel impossible to find enough people and even harder to train them all before the meet starts.

Running a swim meet shouldn’t depend on a small army of volunteers. Swimmingly makes it simple to run with a smaller crew.

The Problem: Too Many Roles, Too Much Training

Swim meets vary from most sporting events because they require a long list of volunteer jobs in order to run the meet and some of the roles can be quite complicated. New parents feel overwhelmed and skeptical about participating, seasoned volunteers burn out, and the turnover is inevitable.

The result? More stress, fewer willing volunteers, and a meet day that feels like pure chaos.

The Solution: Streamlined Roles with Swimmingly

Swimmingly reduces the number of volunteer positions needed to run a meet. Each role is simplified, digital, and intuitive, so even first-time helpers can jump in immediately and confidently.

Here’s how it works:

• Simplified Roles: With a digital platform there are a lot more automations meaning your volunteers no longer need to juggle papers or memorize complex steps to enter data.
• Faster Training: Training volunteers takes minutes, not hours. Swimmingly provides numerous training resources for each role to allow volunteers to learn quickly and independently saving club admins more time!
• Fewer Volunteers Required: Swimmingly’s digital platform eliminates certain roles while simplifying others.
• Real-Time Sync: Every device communicates with the Scorekeeper in real time, so data is accurate and instant. No handwritten times, no runners passing papers, and no confusion.

The Impact: Confidence on Deck

When volunteers understand what to do, they often enjoy helping. When coaches don’t have to teach volunteers how to do each role, they can focus on their swimmers. And when the meet runs smoothly, parents actually get to watch their kids swim instead of worrying about logistics.

Swimmingly makes volunteering easier, faster, and more enjoyable, which means more people are willing to help and come back next time.

The Bigger Picture: Growing the Sport Together

Swimmingly isn’t just reducing volunteer headaches. It’s helping teams focus on what truly matters: creating fun, inclusive meets that keep families engaged and more kids in the sport. By simplifying the experience for everyone, we make it easier for families to stay involved season after season.

Confident volunteers. Seamless meets. Everything runs Swimmingly.