Go Paperless: How Swimmingly Transforms Swim Meets

Drowning in Paperwork? There’s a Better Way to Run Your Swim Meets

If you’ve ever spent a meet day surrounded by time cards, heat sheets, and stacks of handwritten results, you know the chaos all too well. Papers get wet or ripped, handwriting gets messy, and somehow at least one sheet always goes missing.

The Problem: Paper Everywhere and Hours of Manual Work

For decades, swim teams have relied on paper for nearly everything, from timing sheets to scoring. It’s a system that worked well enough when there weren’t better options. But now, it’s just slowing teams down.

• Lost and damaged paperwork leads to missing results and frustrated swimmers.
• Manual data entry after the meet eats up hours of your coaches’ and volunteers’ time.
• Illegible handwriting can turn results into guesswork.
• Excessive printing adds unnecessary costs and clutter to every event.

The Solution: Go Paperless with Swimmingly

Swimmingly replaces the piles of paper with an easy-to-use digital platform. Every time, heat sheet, and result is, instantly accessible and distinctly organized.

Here’s how it works:

• The Clubhouse: Manage your team, roster, and meet details with ease. Create event orders, set lineups, and publish heat sheets in just a few clicks. The Clubhouse keeps everything streamlined and connected from start to finish.
• The Swimmingly App’s Synchronized Start & In-App Timing: All timer devices stay perfectly in sync with the Starter’s device so every race begins together. Timers record swims directly on their phones with no stopwatches needed.
• SwimminglyFan’s Real-Time Results: As soon as races finish, results appear in real time in the app. Scoring, results, and reports are handled automatically, saving hours of post-meet work.
• SwimminglyFan Push Notifications: Parents can get live updates sent straight to their phones so they never miss a race or a result. It’s easy, instant, and keeps everyone in the loop.

The best part? Swimmingly can be run completely paperless. From the first whistle to the last touch, your entire meet can run seamlessly through the app. And if you're not ready to be fully paperless yet, Swimmingly still gives you the option to print out heat sheets too!

The Impact: More Focus on What Matters

When your volunteers aren’t buried under paperwork, they can focus on supporting swimmers. When your coaches don’t have to stay late entering results, they can focus on celebrating improvements. And when parents can instantly see results on their phones, they’re more engaged than ever before.

Ready to Leave Paper Behind?

Hundreds of teams have already made the switch to paperless meets with Swimmingly. The result? Less chaos, more confidence, and a swim community focused on fun, growth, and getting more kids in the water.